You can specify advanced run options for a report
for the current run.
The advanced run options for a
report include the following:
The report runs in the background if you run the report later,
select multiple report formats or languages, select to save, print
or email the report, send the report to your mobile device, or burst
the report. If you set your preferences to show a summary of the run
options Personalize the Portal,
the summary appears whenever the report is not run interactively.
When done, the output versions button appears next to the report on
the Actions toolbar.
Tip: Click the output
versions button 
to view the selected formats. For more
information, see View Report Output Versions.
Default
options are set by the report author. You can change default run options
for reports Set Default Report Options.
If
you choose to save, print, or send the report by email, you can choose
multiple formats. If you choose to run the report later, the delivery
option is automatically changed to save. For more information on saving
report output, see Save Report Output.
You
must have execute permissions for the report you are attempting to
run. You must have read and traverse permissions for the folder that
contains the report. You need the appropriate permissions to set advanced
run options.
Procedure
- In IBM Cognos Connection, click the run with options
button
on the actions toolbar to the right of the report you want
to run.
- Click Advanced options.
- Under Time and mode, click Run
in the background, and then click Now or Later.
If you specify Later, set a date and time for
the report to run.
- Under Format, click the formats
you want for the report output.
- Under Accessibility, select Enable
accessibility support to create accessible report output.
- If you want to select a different or additional languages
for the report, under Languages, click Select
the languages and use the arrow keys to move the available
languages to the Selected languages box and
click OK.
Tip: To select
multiple languages, use the Ctrl key or use the Shift key.
- Under Delivery, choose the delivery
method that you want:
- If you schedule a report for a future time, select multiple formats
or languages, or burst the report. You cannot view the report now.
Select one of the other delivery methods.
- If you choose to print, click Select a printer.
Click the button next to the printer you want to use and click OK.
Or, if the printer is not listed, you can type the printer information.
- If you choose to save using report view, you can change the name
or destination folder of the report view. Click Edit the
save as options, make the changes and click OK.
- If you choose to email the report, proceed to the next step.
Tip: If you have administrator privileges
and want to set up the printer for future use, click New
printer. You must type the network address of the printer
by using the format \\server_name\printer_name for a
network printer on a Microsoft Windows operating system installation
and printer_name for a UNIX operating
system installation or for a local printer.
- If you choose to send the report to your mobile device, enter
your Mobile device ID.
- If you select Send the report by email,
click Edit the email options and set the following
options:
- To display the blind copy field, click Show Bcc.
- To choose IBM Cognos Business Intelligence recipients, click Select
the recipients. Select the check box next to the names
you want to include, and click To, Cc (copy),
or Bcc (blind copy). The entries that you select
are listed under Selected entries.
Tip: To
select all entries in a list, click the check box in the upper-left
corner of the list. To remove names from Selected entries,
select the check box next to the name and click Remove.
To search, click Search. In the Search
string box, type the phrase you want to search for. For
advanced search features, click Edit. For more
information, see Searching for entries using name, description, and name or description.
When
you are done, click OK.
- To send the email to other recipients, in the To:, Cc,
or Bcc boxes, type the email addresses separated
by semicolons (;).
Tip: If you logged on, your name automatically
appears in the To list box.
- Under Subject, type the subject of the
email.
- Under Body, type a message to be included
in the email.
By default, the body of the email is in HTML format,
which provides advanced editing features such as font type and size,
text color, text formatting and justification, numbers and bullets,
indentation, and tables. To use plain text, click Change
to plain text.
Important: To insert HTML
format from an external source, you must view the text in a Web browser,
and then copy and paste the rendered HTML into the e-mail body. If
HTML text is manually typed in the body of the e-mail, the markup
is treated as plain text. For security reasons, the email options
dialog box accepts a limited set of HTML elements and attributes.
If your pasted HTML is not accepted by the validation schema you might
receive the following error message: The "VALIDATE" transform
instruction could not validate the given XML content.
- To include a hyperlink to the report, select the Include
a link to the report check box. To include the report
as an attachment, select the Attach the report check
box.
- Click OK.
You can
prevent users from including attachments. For more information, see Disable Report Attachments in Email Messages.
- If you want to be prompted for values to filter the data
in the report, under Prompt Values, select
the Prompt for values check box.
If
you run the report later, the prompt values you provide are saved
and used when the report runs.
Tip: You are prompted
for values only if the report specification or model includes prompts
or if you have access to multiple data source connections or signons,
even if the Prompt for values check box is selected.
- Under Bursting, select the Burst
the report check box to specify whether the report should
be bursted.
This option is available only if the report
author defined the burst options for the report in IBM Cognos Report
Studio.
Tip: If a burst report contains a drill-through
link to another report and the report is distributed by email, select
the Include a link to the report check box
in the step 8. Otherwise, if you include the report in the body of
the email, the drill-through links in the burst report will not work.
- Click Run.
